A W-9 is an IRS form where you provide your tax ID number to companies that pay you. They use it to report payments to the IRS. This fillable W9 form lets you create a printable W-9 instantly.

Who needs to fill out a W9 online?

Freelancers, independent contractors, consultants, and anyone doing work for a company needs to provide a W-9. If you're paid $600+ per year, the company needs to file a 1099 form with the IRS. The 1099 reporting threshold increases from $600 to $2,000 starting in 2026.

Can I fill out a W9 form online for free?

Yes! This online W9 generator is completely free with no hidden fees. Fill out your W-9 form online, download it instantly, and print it or send it electronically. No registration or payment required.

How do I create a W9 form?

Simply fill out the fields with your name, business name (if applicable), address, and tax ID (SSN or EIN). Click download to get your completed, printable W9 form instantly. You can also preview it before downloading.

Is this W9 form fillable and editable?

Yes! This is a fillable W9 form generator. Fill out all the fields online, and we'll create a completed PDF W-9 form for you to download. The downloaded PDF is the official IRS W-9 form with your information filled in.

Is my information private and secure?

Your data never leaves your browser. This website has no backend or database - everything happens right on your device. Your information is filled directly into the PDF in your browser and downloaded to your computer. Nothing is uploaded, stored, or sent anywhere.

What's the difference between a W9 and a 1099?

A W-9 is what you fill out and give to a company before they pay you. It provides your name, address, and tax ID number. A 1099 is what the company sends you (and the IRS) after the tax year ends, reporting how much they paid you. You fill out the W-9 so the company has the information they need to file the 1099.

Do I need to sign a W9 form?

Yes. The IRS requires your signature on a W-9 to certify that the tax ID number you provided is correct. This generator lets you type or draw your signature directly on the form before downloading.

Free W9 Generator 2026 | Create & Download W-9 Form Online

Fill out your W9 form online and download your completed, printable W-9 instantly. Completely free, no signup required.

✓ 100% Free • ✓ No Registration • ✓ Instant Download • ✓ Fillable PDF • ✓ All IRS Classifications

Fill Out Your W-9 Form

Name: Business name: Select Tax Classification:

Address:

City, State, ZIP:

Requester name and address (optional): Account number(s) (optional): Select Tax ID Type:

Signature:

Date:

How to Fill Out a W-9 Form

1. Enter Your Name

Enter your full legal name as shown on your tax return. This should match exactly what the IRS has on file. If you're a sole proprietor, use your personal name — not your business name.

2. Business Name

If you have a separate business name, trade name, or DBA ("doing business as"), enter it here. Otherwise, leave this blank. This field is optional for sole proprietors.

3. Tax Classification

Select the entity type that matches your business structure. Most freelancers and independent contractors select "Individual / Sole Proprietor." If you're unsure, check your IRS determination letter or ask your accountant.

4. Address

Enter the address where you want to receive tax documents like 1099 forms. This is typically your home or business mailing address.

5. Tax ID Number (SSN or EIN)

Enter your Social Security Number (SSN) if you're an individual or sole proprietor. Use your Employer Identification Number (EIN) if you have one for your business. Only provide one — not both.

6. Sign and Date

Sign and date the form to certify that the information is correct. You can type or draw your signature using this generator. Your signature confirms that the tax ID number you provided is accurate.

Understanding W-9 Forms

When Do You Need a W-9?

You'll typically need to fill out a W-9 when you start freelance work, contract with a new client, open a bank account, or receive certain types of income. Any business that pays you $600 or more per year is required to collect a W-9 from you so they can report those payments to the IRS on a 1099 form.

W-9 vs 1099: How They Work Together

A W-9 is what you give to a company before they pay you. A 1099 is what the company sends you after the tax year, reporting how much they paid you. Think of the W-9 as providing your info, and the 1099 as the receipt. The company uses your W-9 to fill out your 1099 correctly.

SSN vs EIN: Which to Use

If you're a freelancer or sole proprietor, you can use your Social Security Number (SSN). If you've registered a business entity like an LLC or corporation, use your Employer Identification Number (EIN). Many sole proprietors get an EIN to avoid giving out their SSN — you can apply for one for free on the IRS website.

Common W-9 Mistakes to Avoid

The most common mistakes are using a nickname instead of your legal name, selecting the wrong tax classification, providing both an SSN and EIN instead of just one, and forgetting to sign the form. Make sure your name matches your tax return exactly.